PROCESS OF ORGANIZING AN ANNUAL SHAREHOLDER MEETING

General regulations:

1. AGM is required to be organized once a year.

2. Time limit for openning the AGM: within 04 months from the end of the fiscal year.

Unless otherwise provided in the company’s charter, the BOD shall decide to delay the AGM meeting if needed, but still ensures to launching the AGM within 06 months from the end of the fiscal year.

3. Meeting methods: in person, or through written opinions.

4. Competence to convene the AGM: The BOD.

5. Fundamental contents of the meeting:

1. The company’s annual business plan;
2. The annual financial statement;
3. The report of the BOD on its performance and that of its members;
4. The report of the Board of Supervisors on the company’s business performance, performance of the BOD, the Director/General Director;
5. The report of the Board of Supervisors on its performance and that of the controllers;
6. Dividend of each type of shares;
7. Other issues within its jurisdiction.

SPECIFIC PROCESS:

1. For non-public joint-stock companies

2. For public companies

Legal basis:

1. 2020 Law on Enterprises.
2. 2019 Law on Securities.
3. Decree 155/2020/ND-CP guiding the implementation of the Law on Securities.
4. Circular 96/2020/TT-BTC guiding information disclosure on the stock market.
5. Decision No. 09/QĐ-HĐTV dated August 10, 2023, promulgating the regulations on the exercise of rights for securities holders at the Vietnam Securities Depository and Clearing Corporation.

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